Tags: Workflow Automation, Process Efficiency, Productivity

Why Workflow Automation is Essential to Organizational Success

Do you know that inefficient workflows can cost your company up to 30% of its revenue?

A workflow basically pertains to the steps that your team carries out to get the work done. Some tasks are unavoidable, but most of the tasks can be automated. If you can map your manual workflows on a flowchart, you can also replicate it to a Workflow Automation tool. Signs of workflow inefficiency can be having those repetitive, manual tasks that could be automated, multiple document copies, stacks of paper on your desk, time-consuming and regular manual data entry, documents that are not in a single repository, and many more.

How can workflow automation help?
  • Reduction in Errors

Even after years of advancement in business industry, organization and companies couldn’t escape human error. A minor mishandling due to repetitive tasks can lead to great trouble, which results to companies having to spend a hefty amount of money and time to fix and eliminate such errors everytime.

With a workflow automation tool, eliminating these risks can be possible. It is more accurate, effective and reliable in completing repetitive tasks. For instance, sending requests to group members that require a human response to make progress in the process. It may include the simplest task of accepting or rejecting with just one click or may include detailed comments. All you must do is give authorization, and the workflow will never get interrupted. Consequently, the workforce will have more time to be productive with strategic tasks rather than getting busy with repetitive tasks which automated workflows can do better.

Thus, chances of human error are reduced to possible minimum limit.

  • Lesser Risks

The risks are reduced when there are fewer errors.

In large organizations, there is so much on risk when it comes to human errors.  Finance, Sales & Marketing, and HR are the departments where human errors can cost you a major deal, or where a project, potential client or may cause a legal issue. In such cases, companies want the chances of errors and the most risk alleviation possible. This is where workflow automation can be of help as it can automate tasks that require little (such as approval) or no human input, analysis or intervention. So, extensive attention could be given to improvement of business and business-critical skills of employees.

  • Cost Effective (Save time and increase productivity)

It is efficient for reduction of investment of human resources in duplicate efforts and wasteful manual administrative processing of routine repetitive tasks.

  • More Organized and Smooth Flow of business activities

Automated tasks that a Workflow Automation tool can do:

According to recent researches, the following business-related tasks can be automated:

  • processing sales transactions, demonstrating product features, and answering product questions
  • approval and review of paperwork, generating sales leads, and processing large documents
  • ­reviewing status reports, preparing staff assignments, and analyzing operational data

A workflow automation tool allows supervisors to monitor the progress of employees through the software rather than micromanaging employees and manually monitoring- whether or not the assigned tasks are completed. The employees, also, would not spend their time constantly responding to status requests and inquiries as the overall workflow process at the micro level is available to the manager. So, if any assigned task is not done, the supervisor will get a notification and intervene in time rather than noticing when the damage is done.

Workflow automation saves time as well as reduces errors, both of which are related directly to company costs, reputation, reliability, and overhead. Along with that, automation empowers the employees from different departments to focus and invest resources, expertise, and intelligence on high-value tasks. 

 

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Activity Factory is a workflow automation software designed to help organizations spend less time on tedious manual process by automating the execution of business processes and eliminating paper forms, manual routing and approvals.

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